See how much time and money your agency spends on documentation — and what CaseNote Vault could save.
Your Program
Case managers, supervisors, and directors who document
Includes writing notes, fixing errors, chasing submissions, building reports
Loaded hourly cost including benefits — use $20–35 for frontline staff
Funder reviews, state monitoring visits, licensing reviews
This calculator provides rough estimates for planning conversations only. Actual savings vary by program size, documentation complexity, and staff adoption. Numbers are not legally or financially guaranteed.
Your Estimated Numbers
80 hrs
Monthly doc hours
Across your full team
$2,000
Monthly doc cost
Staff time only
$24,500
Annual total cost
Incl. audit prep
44 hrs
Hours saved/mo
Est. ~55% reduction
Estimated Annual Net Savings
$11,687
After CaseNote Vault subscription cost
Estimated ROI: 654%
Where CaseNote Vault saves time:
Structured templates eliminate rewriting and reformatting
Approval queue replaces email chains for supervisor review
Compliance tracker surfaces missing docs instantly
Packet builder replaces hours of manual file assembly